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Business loans

A simple checklist of what lenders ask for, why they ask, and how to make your file easy to approve.

3 minute readUpdated October 13, 2026By the NorthAxis Capital team

The short answer

  • Most lenders ask for bank statements (3 to 6 months), financial statements (1 to 2 years) and photo ID.
  • Some loans need more, like quotes, a business plan or a list of unpaid invoices.
  • Make sure your numbers match everywhere.
  • Send everything at once. It’s the fastest way to a yes.

Why do lenders ask for documents?

A lender wants to know three things. Can your business pay the loan? Will it keep paying until the end? What happens if something goes wrong?

Your documents answer those questions. A complete file often means a fast answer.

The main documents most lenders ask for

  • Business bank statements for the last 3 to 6 months. They show how money moves through your business.
  • Photo ID for each owner.
  • Business registration papers and your business number.
  • Financial statements for the last 1 or 2 years, plus this year so far.
  • Proof your taxes are up to date, like GST/HST and payroll.
  • A personal statement of affairs for each owner. This lists what you own and what you owe.

Extra papers by loan type

Loan typeLenders often add
Term loansWhat the money is for, and quotes for big purchases
Lines of creditA list of who owes you money, and sometimes a list of your stock
CSBFP loansA business plan, cash flow numbers, and quotes
Invoice factoringYour unpaid invoices and details about your customers
Emergency fundingUsually just recent bank statements and ID

Your plan for the money

Lenders want to know what the money is for and how it helps your business. For small loans, a few clear sentences are enough. For big loans, a short business plan with cash flow numbers makes your file much stronger.

Explain any dipsDid sales drop for a reason, like a lost contract or tariffs? Say so up front. Lenders are much more comfortable with a dip they understand.

Tips for a faster yes

  • Keep business and personal banking separate. Clean statements are easier to approve.
  • Make sure your numbers match across your statements, tax filings and application.
  • Send everything at once. Missing papers cause most delays.
  • Answer questions fast. It keeps your file at the top of the pile.

When you work with us, you get a checklist made for your loan and lender, so you only gather what’s needed. Tell us what you need.

FAQ

Quick questions, quick answers.

How many months of bank statements do I need for a business loan?

Most lenders ask for the last 3 to 6 months of business bank statements.

Do I need a business plan to get a loan?

For small loans, a few clear sentences about the purpose may be enough. Bigger loans and CSBFP loans usually need a short plan with cash flow numbers.

What is a personal statement of affairs?

It is a simple list of what you own and what you owe. Lenders use it to understand the owners behind the business.

Keep reading

More simple guides.

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